As technology and electronic devices become indispensable in the day-to-day runnings of all businesses, making sure your company keeps on top of all the computers working on your network. To ensure your business’s IT assets are managed effectively, it is recommended to use a high-quality IT asset management system or outsourcing to a professional company that can provide this for you.

These management systems are able to display all of the different computers which are operating on your company’s network. At the same time, the system can also demonstrate your software in the process.

Some advanced management systems can also determine if any of your assets have pirated software or expired licenses, allowing your business to have a constant overview of your entire computer network. Read on to find out how IT asset management will help protect your company and the three significant factors to consider.

Asset Management and Company Protection

The importance of your company’s asset management cannot be stressed enough, and especially for larger organisations. Big businesses with a relatively large number of employees need to guarantee their computer software and hardware are regularly protected. The larger your business, the wider the range of potential dangers and threats.

When considering your business’s asset management, there are two significant operational components.

The first part requires examining all the different software your company utilises day-to-day or are looking to install to aid the smooth running of your business. Be sure to include all the multiple hardware that is also available. By taking all these factors into account, you will have a clear picture of what you have the option of using and how you will benefit. 

Secondly, it is time to understand the life cycle of the hardware and software available. This side to asset management allows your business to know when specific updates need to be installed to certain programs, as well as when they need to be removed entirely. 

The second part of the process is crucial to ensuring your system data and programming is up-to-date and working as efficiently as possible. A computer system or software that is outdated can put your operating system as a whole at risk, which further puts your business susceptible to hazards and potential data breaches. For more information, read our blog on why it is essential to update your IT systems. 

Three Factors of IT Asset Management

Arguably, the most important factor, auditing your IT assets’ hardware and software, is top of the list. An audit should include all of your company’s computers, PDA equipment, scanners and projectors; nothing should be missed. It is often the case that this additional equipment will need to have software manually installed.

Next, it is vital to plan when these audits will occur. For your IT asset management program to be effective and reliable, these audits ideally need to be performed automatically. Once automatic audits are scheduled, they can occur when all your employees are at home and no one is using any of your systems. This method is an excellent way of preventing networking issues, interrupting your team’s productivity.

The third but equally critical element of your IT asset management program is the ability to manage and monitor your business’s financial side. When all your financial areas are covered, including accounts receivable, accounts payable, billing, payroll and specific tax payments, your system can be used far more effectively (WhiteCanyon).

Outsourcing with Global EMEA

When your business is devising its overall strategy, make sure IT asset management is given a significant amount of planning. Putting in these processes or outsourcing to a reliable company now will assist your company in the future, as well as saving both time and money too.

At Global, we have experts on hand to offer IT and technical support, ensuring your IT assets are closely managed. By outsourcing this critical part of your business, you can rest assured that your IT systems are under close surveillance by expert eyes. We can take away the stress by managing your IT infrastructure cost-effectively, ensuring your IT assets remain safe and secure.

Our asset management service applies to all stages of your IT infrastructure, from procurement and deployment to end-of-life retirement and review. Whilst, all the time providing support and/or management with your upgrades and modifications, always in compliance with GDPR. 

If you’d like to find out more about how we can support your business through asset management, get in touch with us today. For more information, contact one of our sales representatives directly on 0345 340 3105 or fill out the enquiry form on our website here.